HSA expenses and receipts, in one place

Bring your spreadsheet.
Or just your receipts.

Every HSA receipt, safely in your pocket.

Import the HSA tracker you already keep and every row is saved as an expense. Then drop in your receipts: PocketHSA reads each one with AI and matches it to its expense. No tracker? Just upload your receipts and approve the expenses it reads from them.

Receipts live in your Google Drive or PocketHSA cloud. Your data is always yours. We never gate it, and export works on every plan.

Start free See three ways to start

Track 25 expenses free. No card needed. See pricing

Illustrative · sample data

Before

HSA stuff (FINAL) v3.xlsx

dt	where	$$	notes
6/3/25	maple st pharmacy??	47.82	rx - alex
May 22	Riverbend Clinic	$342.50	paid w/ hsa card
2025-04-18	Lakeside Dental	220	REIMBURSED
1/14	PT - brightview	65.00	receipt somewhere

Receipts 20254 files

scan_0412.pdfIMG_2210.jpgreceipt (3).pdfNorthside_Eye_Care.pdf

PocketHSA does the work

Matches each receipt to its row in your sheet.

AI reads the date, provider, and amount, and you approve.

Expenses

5 expenses

Maple Street Pharmacy
2025-06-03
Receipt matched
Receipt matched
$47.82
Riverbend Clinic
2025-05-22 · HSA card
Receipt matched
Receipt matched
$342.50
Lakeside Dental
2025-04-18 · Reimbursed
Receipt matched
Receipt matched
$220.00
Northside Eye Care
2025-03-02
New from a receipt
New from a receipt
$189.00
Brightview Physical Therapy
2025-01-14
Missing a receipt
Missing a receipt
$65.00

Available to claim

$301.82

Out-of-pocket expenses not yet reimbursed. HSA card payments are left out.

Your Google Drive

In your own Google Drive.

Connect Google Drive and your receipts and expense sheet stay in your account. Open them anytime, even without PocketHSA.

Receipts go into a PocketHSA folder, with a folder for each year. Each file is named by date, provider, and amount.
Turn on the PocketHSA Ledger and your expenses are copied to a Google Sheet in that folder. The copy is one-way, so make changes in the app.
PocketHSA can only open the files it creates in your Drive.
Drive is optional. Skip it and receipts are stored in PocketHSA cloud. Either way, you can download everything anytime.

Illustrative · sample files

Three ways to start

Start from what you already have.

An expense is one HSA purchase: a date, a provider, and an amount. A receipt is the file that proves it.

Already keep a tracker?

Bring your tracker over

Import the spreadsheet you already keep. Every row is saved as an expense. Then PocketHSA matches your receipts to them.

01Upload Excel (.xlsx or .xls) or CSV. On Google Sheets? Download it as .xlsx or CSV first.
02PocketHSA reads your column names. Check the preview before anything is saved.
03Drop in your receipts. AI reads each one and matches it to its expense for you to approve.

Free saves every row and keeps 25 expenses active. Pro makes them all active.

Start free

Only have receipts?

Just upload your receipts

No spreadsheet needed. AI reads the date, provider, and amount on each receipt, and your expense list fills in as you approve them.

01Add receipt photos or PDFs, a few at a time or a whole folder.
02Check what was read and fix anything before it is saved.
03Save each receipt as a new expense, with the file attached.

Free covers 25 expenses. Pro has no limit.

Start free

Starting from scratch?

Add expenses as you go

Add an expense when you pay a medical bill, and snap the receipt while it is in your hand. A photo can fill in the details for you to check.

Track 25 expenses free.

Start free

One free account covers all three. You can mix them later.

Why keep receipts

Reimburse yourself years later. Keep the proof until then.

If you pay medical bills out of pocket, the IRS puts no deadline on reimbursing yourself from your HSA. The hard part is finding the receipt when you need it. PocketHSA keeps each expense next to its receipt, without retyping the sheet you already trust.

Pricing

Start free. Upgrade past 25 expenses.

Export works on both plans. Moving to Free later leaves every expense and receipt where it is.

Free

No card needed.

Track 25 expenses free
Import your spreadsheet and we'll save every row. Upgrade to track them all
35 AI receipt readings
Store receipts in your Google Drive or in PocketHSA cloud
Export your data anytime

Start free

Pro

Save 30%

$24.99 / year

~$2.08/mo, or $2.99 / month

Everything in Free
Unlimited expenses
Unlimited AI receipt reading
Formatted PDF export for tax season
Import as many spreadsheets as you like

Get Pro

Create an account, then upgrade from your dashboard.

Every account

What you can do today

Import an Excel or CSV tracker. Every valid row is saved as an expense after you check the preview.
Upload receipt photos or PDFs, one or a folder at a time. AI reads the date, provider, and amount, and you approve each one.
Match receipts to expenses that are missing one, or save a receipt as a new expense.
Store receipts in PocketHSA cloud, or connect Google Drive and keep them in a folder you own.
Mark an expense reimbursed and see what is still available to claim.
Google access is limited to files PocketHSA creates. We do not sell your data, and we do not run ads. The details are in the privacy policy.

Questions

Do I have to give up my spreadsheet?

No. Bring the one you already keep. PocketHSA matches the columns it recognizes and keeps the rest in the notes, and you confirm the preview before anything is saved. Each row is saved as an expense.

Can I import from Google Sheets?

Download your sheet as Excel (.xlsx) or CSV, then import that file. PocketHSA does not read a Google Sheet directly. If you connect Google, it can keep a one-way copy of your expenses in a Google Sheet it creates.

I do not have a spreadsheet. Can I start with receipts?

Yes. Upload receipt photos or PDFs. AI reads the date, provider, and amount on each one. You check the result, fix anything it got wrong, and save each receipt as a new expense. Nothing is saved until you approve it.

How does receipt reading work?

When you scan a receipt, an AI service reads it to pull out the merchant, date and amount. Our AI provider's contract says it can't train on your data, and it deletes it within 30 days. You review everything before it's saved. Blurry or unusual receipts can be misread, so every field stays editable. Reading pauses for a few minutes if you upload a very large batch at once.

Can I reimburse myself years later?

The IRS places no time limit on HSA reimbursements, as long as the expense was incurred after you opened the HSA and it was a qualified medical expense. This page is not tax advice. The practical problem is still having the receipt when you need it.

What is the difference between an expense and a receipt?

An expense is one HSA-eligible purchase: a date, a provider, and an amount. Spreadsheet rows and anything you add by hand are expenses. A receipt is the file, a PDF, photo, or scan, attached to an expense. An expense can be missing a receipt until you attach one.

What does Available to claim mean?

It is the total of your out-of-pocket expenses that are not marked reimbursed yet. Expenses paid with an HSA card are left out, because the HSA already paid them. On Free it counts your active expenses.

What happens when I import more than 25 expenses on Free?

Every row is saved. Expenses you already added stay active, and the most recent imported expenses fill the rest of the 25. The others stay saved in your list and in every download, and become active with Pro.

Is export free?

Yes. On Free and Pro you can download all of your expenses and receipts anytime, including expenses that are not active on Free. The formatted PDF for tax season is the part that needs Pro.

What happens if I stop paying for Pro?

Your account moves to Free. Every expense and receipt stays, and export still works. Free keeps 25 expenses active, so adding new ones past that needs Pro again.

I already have an account.

Saving receipts to reimburse later? See what that money could grow to with the free HSA shoebox calculator. No signup, and your spreadsheet stays in your browser.